Two-Way Radio Coverage for Events

How far do the radios Metrotalk rents reach? or what is the range of the radios Metrotalk offers? have become frequently asked questions when people interested in renting our products want to know if the equipment will cover their communication needs. Unfortunately, there’s no straight answer to those questions. Other factors besides the power and the range of the radios will impact the final coverage. How can you know if the two-way radio equipment you’re renting will give you the coverage you need?

First you need to know where the event will take place and how you are planning to communicate with your staff: will it be outdoors or inside a building? Across rooms on the same floor? Across rooms in different floors? With staff located outside the building? Across buildings? Across the city? Will you be using accessories like earpieces or headsets? Each situation will require a different two-way radio solution.

When you want to communicate across a room or across rooms on the same floor, two-way radios in Direct Mode, radio to radio, will give you enough coverage if there are no metal walls between the rooms.

If what you need is to communicate with your staff across rooms on different floors or with those located outside the building, i.e. in the parking lot, a repeater or repeaters may be required to extend the coverage. In this scenario a proper location to place the repeater will have to be set ahead of time.

When the event is happening outdoors or across the city, the use of Verizon, Sprint PTT phones or combine with two-way radios may be the solution. These phones work as two-way radios and use the Verizon or Sprint phone networks which have normally good coverage in city environments.

Whenever it’s not clear if the equipment will provide the coverage you need, the best way to know which two-way radio equipment will offer the best solution for your event’s communications is to perform a site survey. You will need at least 3 people, one will act as the repeater, and we recommend you perform the test with the same type of two-way radios you’re planning on using (analog or digital), with the same type of accessories and carrying the radio the same way your staff will do during the event (clip to the belt, to a clipboard, …) Radio coverage will be different depending on how the user carries the radio, in the hand, on the belt or on a clipboard.

Take advantage of Metrotalk’s rental equipment DEMO free of charge and request yours for a site survey. We’ll give you instructions on how to test for coverage and include a UPS return label for you to send the equipment back to us when you are done.

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Renting Two Way Radios From Metrotalk

  1. We deliver and pick up locally within the Washington DC Metro, Northern Virginia and Baltimore area. For those located in other states, we ship UPS or FedEx. To make things easier we include a shipping return label in the same box as the radios. This return label is to be used to send the equipment back to us when the rental period is over.
  2. We only rent Vertex VX-354, the most powerful two way radio in the market (5 Watts compare to standard 2 or 4 Watts) with display.
  3. All our equipment is tested prior to being delivered or shipped.
  4. With every rental you will receive a charger and accessory with each radio and 50% in spare batteries.
  5. All batteries are fully charged, even the spare batteries, so the radios are ready to work when they arrive at your location.
  6. Not sure if they will cover the area where your event is taking place? No problem. We will send you two demo radios with accessories for a site survey at no cost. We also have mobile radios and repeaters available in case you need to increase coverage.
  7. All our rental portables, mobiles and repeaters are backed by our nationwide, high power, FCC licensed frequencies. Our frequencies guaranty you will be legally transmitting anywhere in the country. Need to provide  the frequencies you will be using ahead of time ? Are you  working with Government agencies? No problem, we can do that. We can also match your frequencies if you are renting to add to your existing two way radio equipment.
  8. Our rental mobile and portable radios have a display which allows users to easily identify the channel they are using. This feature is really helpful for events with customized channels for better communication. You may organize your crew by groups i.e. Reception, Production, Logistics, Emergency. If you provide that information ahead of time, we can label up to 16 channels accordingly.
  9. Our rental repeaters, mobile and portable radios are identified with an easily scanned asset tag. The easy scan feature helps the management of radios during large events. The tag also includes our 800 number to make it easy to contact us if an issue arises.

Give us the opportunity to prove what we say is true. Use our equipment on your next event. Just call at 1-800-268-4098 or Request a Quote

Don’t forget to mention the PROMO CODE. Just scroll down on our Main Page until you see a radio with a code on its display.

 

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Installing a Rental Repeater

1) Make sure the outlet you will be using to plug in the repeater has power.

2) Screw included antennas according to the color connectors on the back of the repeater. Red antenna to red connector and green antenna to green connector.

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3) Place antennas as far apart as possible. Red  antenna (Transmit) can be placed on any surface.

4) Antennas should be placed away from people, should never be touched while repeater is in use and should not touch any metal object.

5) Push the power button if repeater does not start working once power is applied.

6) The number displayed on the repeater should match the number on the radio you want to use,  i.e.: Repeater display shows CH1,  Radio display has to show RPT CH1. If not, press the channel button up or down to change the channel on the repeater to CH1. The “RPT” in front of the CH1 identifies that the channel being used is associated with a repeater.

7) If using a VXR7000 repeater, besides following the above steps, make sure that the Repeater button is ON. All other buttons on the front panel should be OFF. The VOL volume button should be turned fully counter clockwise. The SQL Squelch button should be turned fully clockwise.

8) If the radio does not talk to another radio displaying the same repeater channel the repeater is not working. Check to make sure all the above steps have been applied.

9) A repeater will only work if it hears the radio. Its location in a venue is vital for proper operation. Always place the repeater in a location where all radios can reach it.

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How to Connect an Accessory to Our Rental Radios

1) Before installing the accessory (headset, surveillance kit, speaker microphone) make sure the radio is OFF. If you attempt to install the accessory with the radio ON, the radio will constantly transmit blocking the channel.

2) Install the accessory with the cable going up the side of the radio.

accessoryconnector

3) Push the connector fully into the side of the radio, making sure there are no gaps between the connector and the side of the radio. If the accessory is loose, the radio will constantly transmit blocking the channel.

4) Turn the connector screws by hand until tight. Pull on the connector; if loose, tighten the screws with a penny, but only two turns at a time. Check for tightness after the two turns. If the connector is tight and it does not move back and forth against the radio, stop tightening the screws or they will sheer off and become useless.

5) Place the ear piece in the ear, turn the radio on and talk to the other person. Make sure you are on the same channel. Adjust volume while doing so.

6) Place radio on person and only use wired microphone to communicate. The PTT button on the side of the radio will not work properly.

7) If the radio is constantly transmitting, turn it OFF. Tighten the surveillance kit following the above steps. Turn the radio back on to use normally.

8) If you do not wish to use the surveillance kit. Unplug from the radio and use the radio as normal.

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